Laboratories

• The laboratories belong to the department. The laboratories and their equipment do not belong to a particular section/researcher/ lecturer regardless of how the equipment is financed. However, it comes naturally that some sections and employees use some laboratories more than others do.
• The laboratories are dynamic, just like the responsibility for the management might be, and the laboratories' functions might develop with time as the sections' needs and possibilities develop.

If you or your students need access to a laboratory, you need to contact the laboratory administrator and request access. You can find an overview of the laboratory administrator below. When the laboratory administrator approves, you have to send an e-mail to Helle (hea@mpe.au.dk) and Miriam (mirno@mpe.au.dk) in the secretariat with the laboratory administrator CC and inform them of the information below:

• For individuals:
  • Name of the person who needs access
  • AU-ID or student number
  • Name of laboratory
  • Beginning and end date for the access
• For classes:
  • UVA number
  • Name of laboratory
  • Start and end date for the access

Hereafter, Helle or Miriam will give access to the laboratory and send you an e-mail when access has been given.

The laboratory administrator must:

• Have the entire department’s interests in mind when managing their responsibilities for the laboratory.
• Take care of the day-to-day running of the laboratories such as the purchase of materials and maintenance of equipment.
• Approve/reject requests for access to the lab.
• Ensure that access is followed by introducuction to security, instructions for operating equipment, including how faults on equipment are reported. Introduction is done orally/in writing and either by the laboratory administrator, a pilot or an online course
• Ensure a healthy and safe working environment in the laboratories.
• Have knowledge of all the equipment in the laboratory and ensure that all equipment is registered.
• Hire student assistants for the laboratory in dialogue with the laboratory coordinator and hereafter approval from the deputy head of department for education.
• Have an overview of the student assistants' hours and approve their timesheets. 

The laboratory manager is responsible for the effective use of the department's laboratories. The laboratory manager is responsible for: 

• Ensuring that the different laboratories are used as efficiently as possible in the department's interests. This includes the day-to-day operation and development of new facilities.
• Bringing principal questions on laboratory use to the department management. 
• If there is a need for major management prioritisation of laboratories or laboratory equipment, the laboratory manager prepares a case presentation, possibly in conjunction with the laboratory administrator(s), to present the department management team. The management team will decide on the prioritisation. Minor priorities can be approved by the laboratory manager.

The laboratory manager has the following tasks:

• Acting as a link between the laboratory administrator and the department management.
• Advising the laboratory administrators in case of doubts about the usage of the laboratories.
• Being a member of the department's occupational health and safety committee (LAMU).
• Coordinating equipment procurement to ensure the greatest possible compatibility and prevent us from creating redundant functions. When submitting applications for equipment, the laboratory administrators must consult the laboratory manager before applying.
• Coordinating the procurement of consumables for laboratories with the laboratory administrators to ensure efficient procurement and the right purchasing channels.
• Before the start of each semester, the laboratory manager and laboratory administrators examine the teaching and other activities in the laboratory to ensure the optimal use of the laboratory and that capacity is not exceeded.
• If an employee needs a new laboratory, or new functions in existing laboratories, the laboratory manager and the employee in question prepare a case presentation that clarifies the needs. The case is presented to the department management team.